A Spend Management Solution to Transform Your Entire Procure to Pay Process

eRequester’s browser-based e-procurement software drives efficiencies and empowers your organization at every level: leadership, accounting, and end-users.

A Procurement System that Increases Visibility and Control, While Saving Time and Money

Step away from outdated paper-based or spreadsheet spend management systems. Stop manually tracking your budgets and purchasing. eRequester’s e-procurement system integrates seamlessly with your existing ERP helping to automate your processes, improve policy adherence, deliver insight, and allow a rapid ROI.


E-Procurement Software to Drive Efficiency, Control and a Quicker Return on Your Spend Management Investment

Smooth Implementation and Easy User Experience

eRequester is designed with user experience in mind, meant to simplify the requisition, PO and expense processes. At the same time, eRequester provides administrators and accountants the required control they need to maintain compliance and boost efficiency.

eRequester’s user-interface was carefully designed with intuitive navigation, allowing users to easily create their requisitions through web-based forms. Our award-winning user interface is easy to learn, which means less hand-holding, resulting in less time and cost associated with training.

  • Administrators have access to a console for easy setup and configuration of companies, departments, users, approval levels, and other preferences.
  • Non-intrusive, embedded help text on all screens help guide users through the process.
  • Interface will only display information based on the security level given to a particular user.

Give your team as much or as little access to information as is required for their role. Assign designated users the right to view budget information and compare budgets to actual spending for accounts without worrying about taking up expensive user licenses for your ERP. eRequester’s seamless integrations with your ERP limit general user access to your accounting system while still maintaining accurate financial records, trimming the cost and time required for spend management to reach ROI. 

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Save Time and Eliminate Speed Bumps by Going Paperless

Manual processes take up too much time. eRequester’s automated, streamlined e-procurement system was designed to take a lot of repetitive, unnecessary steps completely out of the equation.

Imagine a paper-based requisition approval system:

  1. Somebody fills out a form and physically takes it to their approver.
  2. That approver, then, would either send it back for more information, approve the request, or pass it on to the next approver.
  3. Unexpected delays inevitably come up. The next approver happens to be on vacation, files got locked in someone’s office, or worse--are lost completely.

We remove all of those speed bumps. You have the ability to set up specialized routing rules to ensure the proper people are notified instead of the request getting lost in a sea of papers. Approver out of the office? Set up proxy approvals and out of office delegation for alternate review when standard approvers are unavailable. Or, approve and take action on requisitions directly from your email or from your mobile device from anywhere in the world at any time of day.


Automate Communication and Keep Stakeholders in the Loop

Make your approval process more efficient by attaching documents directly to the requisition within eRequester and setting up automated emails to route communication. Easy-to-setup and flexible notification options keep your team up-to-date throughout the life of a requisition.

There are notifications for virtually every aspect of the requisition process:

  • Approval required
  • PO creation
  • Receipt
  • Change order
  • Vendor request
  • And many more

Automated communication aligns your entire organization -- eRequester makes it easy for accounting and leadership to track the status of a request with audit trails and detailed, customized reporting. Paper-based systems are frequently accompanied by the question, “Where is this requisition?” Many purchasing managers spend half their day chasing after requisitions, trying to figure out what an approval was for, or where along the process it might be. Now when supervisors ask the status of a project, purchasing managers have all the necessary information at their fingertips.

eRequester’s E-Procurement Software Provides Visibility to Keep Expenses Within Budget and Purchasing Under Control

Increased Visibility Drives Accountability

Your accounting team needs to make sure all the data is collected, every budget is maintained, and reports are accurate.

Users attach documents right to the project within the web-based dashboard, so when the question comes up regarding why something was approved or how the budget is being divided, managers are able to pull up all of the purchase notes and attachments. With eRequester’s automatic audit trails and supporting documents centralized and easy to find, all the information needed to successfully manage spend enterprise-wide is readily available.

Administrators and organization leaders maintain accountability throughout the entire requisition process: who requested it, who approved it, who bought it, and who got the invoice and actually paid it. Every change to the requisition is tracked within the system, leaving a detailed audit trail to trace events back to individual users.

Any account or transaction that the accounting department might need is a quick search away, with multiple search and sorting criteria including:

  • Requisition ID
  • PO, receipt
  • Invoice number
  • Date
  • Status
  • Vendor
  • Cost

Then, easily export to Microsoft Excel for reporting. Users can even create and save their own custom, frequently-used reports to save time and overhead. All details are saved into the transaction history for easy access and quick reference at any time. Next time you’re asked why something was approved or not, you’ll be able to hand over all the relevant notes and attachments with ease.

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Save Money and Reduce Rogue Spending

Now you have real-time access and insight into budgets and spending patterns with an end-to-end overview of all budget information for all your expenses, putting a stop to rogue or fraudulent spending.

Use eRequester’s budget control capabilities to view the details of pending, committed, and actual data broken down by budget period and GL account or project. Over-budget line items show up in red to quickly alert approvers of over-budget expenses without digging through paperwork. Or, you can optionally hard stop and display a custom message if requests are over budget. Configurable routing rules can save you even more time by routing requisitions for approval based on over-budget status or percent over-budget for greater controls over your spending.

With eRequester’s browser-based e-procurement system in place, your company will gain full visibility into purchasing. Over time, this will translate into significant cost savings for several reasons:

  • With full visibility into the purchase process, it’s much easier to identify fraudulent spending. Additionally, workers will think twice—or even three times—before trying to submit a fraudulent purchase.
  • Rogue spending occurs when an employee buys something without going through the proper authorization channels, which can result in forcing your organization to absorb unnecessary expenses. With eRequester’s e-procurement software on hand, your organization can end rogue spending.
  • Gaining insight into your organization's spend does more than just track what employees buy, it also lets you audit spending by department, vendor, or other criteria. This helps you zero in on where to make improvements and determine whether or not you're getting the best deals and taking advantage of every available discount.

Spend Management Software that Meets SOX Compliance

With Sarbanes-Oxley legislation, organization leaders find themselves even more responsible for keeping track of all financial statements. eRequester’s improved financial controls and better oversight aid in becoming SOX compliant by empowering management to establish, maintain, and report on internal purchasing controls.

eRequester helps control corporate spending by allowing purchasing managers to track each requisition from initial creation through receipt and invoice processing, including:

  • All spend requests are automatically captured in the database and available for audit.
  • Purchase justifications and information requests made by approvers are captured in each transaction.
  • Access to authorized vendors is controlled by eRequester; new vendors are subject to management approval.
  • Reports provide valuable insight into all procurement and expense authorizations.
  • System security prevents unauthorized expenditures.

eRequester provides preemptive control on purchasing, ensuring that your purchases are approved before the expenditure is made. For corporations concerned with SOX compliance, eRequester is a natural fit.

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